AI-powered expense management system that automatically processes receipts, validates expenses, and streamlines reimbursement workflows for a multinational corporation with 2,000+ employees.
A multinational corporation was processing 10,000+ expense reports monthly through manual review, causing 2-3 week reimbursement delays and employee frustration. Finance team spent 60+ hours weekly on expense validation and approval.
They needed an automated system to process receipts, validate expenses against company policies, and accelerate reimbursement while maintaining compliance and audit trails.
Implemented advanced OCR technology to automatically extract expense data from receipt photos including amounts, dates, vendors, and categories.
Built intelligent validation engine that automatically checks expenses against company policies, spending limits, and approval requirements.
Created automated approval workflows that route expense reports to appropriate managers based on amount thresholds and organizational hierarchy.
Developed comprehensive dashboard providing real-time visibility into spending patterns, budget utilization, and compliance metrics across departments.
Reduced expense report processing time from 2-3 weeks to 2-3 days, improving employee satisfaction and cash flow management.
Increased policy compliance by 95% through automated validation and real-time feedback to employees during submission.
Decreased administrative costs by 70% while processing 50% more expense reports with the same finance team size.
Provided real-time spending insights enabling better budget management and identification of $2M in annual cost savings opportunities.